Food fairs are the perfect place to present new products and build international contacts. But for producers who want to ship frozen samples abroad, this often proves to be a logistical nightmare. Shipping samples on dry ice presents several challenges that, if handled incorrectly, can cost a lot of time, money, and frustration.
1. Temperature maintenance is crucial
Frozen samples often need to be kept below -18°C at all times. If insufficient dry ice is used or packaging is incorrectly calculated, products can thaw before reaching the trade show floor. This poses a significant risk, especially with longer transport times or air freight delays.
2. Complex regulations and documentation
International shipping involves a lot of paperwork: customs documents, phytosanitary certificates, and IATA/ADR regulations regarding UN1845 (dry ice). Incomplete or incorrect documentation causes shipments to get stuck in customs – with all the consequences that entails.
3. High costs due to inefficiency
Many companies ship samples via individual couriers, often without optimized calculations for dry ice and packaging materials. This leads to unnecessarily high costs or even reshipments if the first shipment doesn't arrive on time or in good condition.
4. Tight deadlines for trade fairs
A trade show starts on a fixed date. A day late means a sample is worthless. Transport delays, customs clearance, or poor communication with carriers often lead to stress and missed opportunities.
5. Insufficient insight into the shipment
Many companies lack real-time tracking or oversight, making it uncertain whether samples will arrive on time and in the correct condition.
Iceworx: the solution for worldwide frozen shipments
At Iceworx We understand these challenges and have developed a platform that simplifies the entire process. With Iceworx.app , you can manage everything digitally:
- Automatic calculation of the correct amount of dry ice and packaging materials.
- Complete documentation (IATA, BBIO, customs forms) from one system.
- Worldwide coverage with competitive rates.
- Real-time insight and tracking.
- One point of contact for dry ice, packaging and transport.
This prevents errors, saves costs and ensures that your samples always reach the trade fair in top condition.
Request a demo now
Would you like to experience how easy and reliable shipping frozen samples can be?
👉 Schedule a demo through our website and discover how Iceworx becomes your partner in global medical and food logistics.